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FAQ

FAQ – CAIPS, FOSS and GCMS Notes

1. What is Caips/Foss /Gcms report?

CAIPS stands for Computer Assisted Immigration Processing System. It is a computer system used by all Canadian visa Offices/Consulates to process visa applications. Similarly, FOSS (Field Operational Support System) is the computer system used by CIC offices in Canada. GCMS is the Global Case Management System which is presently used by most of the Canadian Offices.

2. When and why should I apply for CAIPS, FOSS and GCMS reports?

You can request for CAIPS, FOSS or GCMS reports when the following situations persist:
  • Your application is refused.
  • You are awaiting updates on your application for a long time.
  • You receive an interview request by CIC or the Canadian High Commission.
  • You want details related to the medical examination and further progress.
  • You receive request from CIC or Canadian High Commission for additional documents, additional reviews in progress.
The CAIPS, FOSS and GCMS reports contain relevant reasons and details depending upon the processing stage at which you request for these reports. For instance, in case you wish to know the exact reason behind your Canada visa rejection, the reason behind CIC asking for certain additional documents or if you wish to know about the exact stage of your application process (generally for PR), you can order CAIPS/FOSS/GCMS notes.
These notes help you in increasing the possibility of a successful reapplication in case your Canada visa was previously rejected. These reports prove highly useful as you have substantial means to improve your Canada visa application status while being well-prepared for the upcoming procedural stage of your application. Overall, these reports improve your chances of getting a visa.

3. For which types of Applications are CAIPS, FOSS and GCMS notes useful?

You can order CAIPS, FOSS or GCMS for Canada visa applications such as, but not limited to:
  • Visitor Visa or Temporary Resident Visa
  • Student Visa / Study Permit
  • Temporary Worker Visa
  • Immigration
  • Family Sponsorship Visa
  • Business Visa
  • Dependent Visa
  • Open Work Permit
  • Spouse Visa
Apart from the above mentioned list of different types of Canada visa applications for which CAIPS/FOSS/GCMS reports are applicable, there are many other kinds of applications where these reports can prove to be quite useful for you. Reach out to us via help@caipsfile.ca – we’ll get in touch with you within 1 to 2 business days.

4. What is the difference between CAIPS, FOSS & GCMS reports?

The only difference between all of these systems is that the FOSS (Field Operational Support System) is used for applications that are made from within Canada while CAIPS (Computer Assisted Immigration Processing System) and GCMS (Globas Case Management System) are used by all Canadian Visa Offices/Consulates.

5. Why should I apply through Caipsfile.ca?

Caipsfile.ca is authorized to request CAIPS, FOSS & GCMS notes from Citizenship & Immigration Canada (CIC) and also from various other Canadian Visa Offices. There are several other benefits for applying through Caipsfile.ca
  • Quick and easy online application processing – enabling you to apply from anywhere at your convenience.
  • You are NOT required to post your documents to our office address or visit our office for application purposes as our services are based on a completely online & transparent process which can be initiated & completed at your suitable time & from your suitable location, i.e. from home, workplace, etc.
  • Caipsfile.ca uses an extremely safe & secure payment method with an assurance that none of your critical information will be misused or saved under any circumstances.
  • You can avail our premium service which includes CAIPS/FOSS/GCMS notes, interpretation service and recommendation sevice. This is a fully equipped package which facilitates you with exact reasons, an interpretation of technical terms/codes and recommendation to guide you towards the needful future course of action in order to enhance the application success ratio.
  • Caipsfile.ca has a team of experts with abundant industry-rich experience in this area. The team’s knowledge and expertise can prove to be highly beneficial for you.

6. What is the average processing time for CAIPS/FOSS/GCMS Report?

It takes at least 30 working days approximately to receive these reports from IRCC (CIC). However, the processing time may vary in case the IRCC(CIC) is experiencing a high volume of applications.
For Interpretation and Recommendation, approximately 4 to 5 working days are additionally required after receiving the CAIPS/FOSS/GCMS Notes.

7. Which documents are required to apply for CAIPS/FOSS/GCMS Notes?

  • Passport copy: First page and last page (Mandatory).
  • UCI number in a letter provided by CIC or Canadian High Commission (If any*).
  • Refusal letter in case of visa refusal (if any).
  • Official Consent form 5744 with signature and date. (Mandatory).
  • Any other additional documents. (Optional).
Please make sure to include application number if you have one. You can also upload additional documents which you think might help in the evaluation of your application. You can upload PDF/JPG/Word File in the ‘upload additional documents’ section of the registration form. In case of any queries, you can contact us at help@caipsfile.ca or send your documents via email.

8. What if I have lost my UCI number?

In case you have lost your UCI number or if it’s unavailable, please prepare word file with the following details and upload the same in the ‘additional documents’ section of the registration form:
  • Full Name, Date of Birth, Submission Date of Application, Location of Submission i.e. high commission or consulate where the application was submitted, Category applied for, and any other communication details with the CIC or Consulates.
  • In case of an application with dependents, the same details for dependents should also be included.
We will make an effort to get your CAIPS/FOSS/GCMS report with the above details.

9. What is the difference between basic service and premium service?

Basic service includes a digital copy of CAIPS/FOSS/GCMS notes. In premium service, you can avail the complete package including interpretation and recommendation.

10. What will I receive in premium service?

In premium service, you will receive a complete service package. We will interpret and decipher your CAIPS/FOSS/GCMS report and further recommend you the best alternatives to get your application through successfully. Our experts will analyze and evaluate various pros and cons keeping in view the CAIPS/FOSS/GCMS report and we will suggest you the best possible way to act according to the application updates.

11. Are there any alternative means for payment?

You can pay us through credit card/debit card via a secured online payment portal. i.e. Paypal. In case you are unable to pay online, you can email us to help@caipsfile.ca in order to get an alternative payment option.

12. What will be the procedure for online credit card/debit card or PayPal payment?

  • Candidates need to register with Caipsfile.ca and on completing the registration form, all mandatory documents are required to be uploaded. Now you need to submit this form with necessary documents and once you submit it you will be directed to an online account wherein you need to click Paypal option and continue through the online payment. You will need to have Credit/Debit Card Holder Name, Card Number, Expiry Date, Security Code and Billing Address. Once the application is submitted and payment is successfully completed, you will receive an email confirming and acknowledging your application submission.
  • You can mail us the Passport Copy and Refusal Letter (If Applicable), UCI No. and Application No. on our E-Mail ID help@caipsfile.ca. Then we will mail you the PayPal Payment Link. Now you can make the Payment against that link through any debit/credit card.

13. Can I apply for multiple applications? Are there any additional charges?

Yes, you can apply for multiple applications that were made by you in past along with your present application. In case you applied for an open work permit which got rejected, then you applied for a visitor visa which was again denied and finally now you have a spouse visa application in process which is taking longer than usual time – you can request for CAIPS/FOSS/GCMS notes for all of the three applications simultaneously. However, you need to make the payment for all of these 3 applications separately.

14. What details are necessary for consent 5744 form?

  • Section 2 contains details of the Applicant. Section 2.2, 2.3 and 2.4 contains the detail of Spouse and other member so family (If Co-applicant with Applicant). Other Sections in the form are supposed to be left blank. The applicant only needs to sign the application form while the rest of the details will be taken care of by our experts.

15. How to make sure that all necessary documents are provided in order to avoid delay in the process?

In addition to the document checklist provided, we would suggest you to upload all essential documents related to your application, especially if you are availing our interpretation and recommendation service. At Caipsfile.ca, our team of experts will analyze and assess your background using these details, and hence, such comprehensive details will help us be in a better position to advise you further.